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Talk with us: - Manpower supply & staffing
- Multiple customers & locations
- Payroll + invoice management
How MYHR Automated Customer-Wise Billing After Payroll
A manpower supply company connected employee payroll data with service-charge rules, customer-wise consolidation, tax invoices and detailed supporting Excel—all in one integrated monthly workflow.
Payroll completion was only the beginning of the monthly billing workload
After salaries were processed, finance and operations still had to determine different employee-level service charges, consolidate them for each customer and prepare invoices with supporting details.
- Employees had to be identified and grouped by customer deployment
- Billing rates varied by category, designation, department, cost centre, customer and location
- Service charges were calculated through manually maintained spreadsheets
- Manual work increased the risk of missed employees, wrong rates and incorrect billing
- Customer-wise consolidation continued long after payroll processing
- Employee-wise invoice support required additional manual preparation
A configurable “Show Component” connected payroll to billing
MYHR created a Service Charges component that calculates and stores business information against each employee without affecting salary.
Service charges calculated outside salary—but inside MYHR
The informational Show Component creates an auditable link between each deployed employee and the charge billed to the customer.
Customer & location
Apply rules based on the customer contract and deployment location.
Category & designation
Differentiate supervisors, technicians, helpers and other roles.
Department & cost centre
Map commercial rules to operational employee attributes.
Customized attributes
Support additional business rules defined by individual contracts.
From processed payroll to customer tax invoice in five connected steps
Process payroll
Employee salary and payroll information is processed in MYHR.
Calculate charges
Rules calculate the applicable service charge for each employee.
Group by customer
Employee-level charges are consolidated customer-wise.
Prepare billing
The monthly billing amount is generated for each customer.
Generate invoice
MYHR creates the tax invoice with configured tax details.
Every invoice can be supported down to the deployed employee
At the click of a button, MYHR generates an Excel report that customers can use to verify the invoice.
From spreadsheet dependency to one integrated billing flow
- ×Export payroll and employee data
- ×Calculate employee charges in Excel
- ×Manually consolidate each customer
- ×Prepare invoices and supporting files separately
- ✓Calculate service charges automatically
- ✓Consolidate customer-wise billing
- ✓Generate configured tax invoices
- ✓Export employee-wise support in one click
Payroll data extended into a critical finance process
Less manual work
Employee-wise service charges are calculated within MYHR.
Faster billing
Customer invoices can follow immediately after payroll processing.
Improved accuracy
Charges are linked to employee data and configured business rules.
Reduced Excel dependency
Complex formulas and repeated manual consolidation are minimized.
Detailed transparency
Invoices have underlying employee-wise calculation support.
Faster query resolution
Supporting reports help answer customer billing questions quickly.
Payroll-finance integration
One workflow connects salary processing with customer invoicing.
Business-specific rules
The billing module adapts to contracts, customers and attributes.
Manpower payroll and customer billing automation
How does MYHR automate billing for a manpower supply company?
What is a Show Component in MYHR?
Can service charges vary for different employees and customers?
Does the service-charge calculation affect employee salary?
Can MYHR generate customer tax invoices after payroll?
What details are available in the invoice supporting Excel?
Does your monthly work continue long after payroll is complete?
Talk to Ashwamedh Infotech about extending MYHR around your customer contracts, service-charge rules, deployment data, invoice format and supporting reports.